Most View Pages

Cover Story


Annual Software Review


Getting it right when it comes to selecting or upgrading your accounting software can be a real challenge. There are numerous accounting software vendors in the Canadian mid-market space with a variety of products to select from.

Which one is right for you?

In this, my second annual software review for Outlook, I provide a brief overview of eight of the most widely used accounting software products in Canada by small- to medium-sized businesses, and I also review the most popular entry-level products: QuickBooks and Simply Accounting by Sage. More information about all these products is available at www.accountingsoftwareworld.com.

This article was written by Alan Salmon with input from Randy Johnston, Executive Vice-President, K2 Enterprises. Alan Salmon is a leading authority on accounting technology. He is the CEO of K2 Enterprises Canada, a consulting firm providing technology training to accountants. In addition to his work with consultants, accountants and software companies in both Canada and the US, he is the chairperson of the Accounting Technology seminar series.


New trends in accounting software


In the past, accounting software focused on basic accounting needs such as general ledger, accounts receivable, accounts payable, payroll and, occasionally, inventory. Today’s accounting software interoperates with human resource management, customer relationship management (CRM) and supply chain management applications.

The focus is on simplification and customization. With the use of role-based screens and workflow, the software is much easier to use, and customization enables a company to quickly adapt the software to meet their changing needs.

Software for every market segment


Accounting solutions target specific market segments: entry level, mid-market (the focus of this article) and large Fortune 500-size companies.

While many small businesses want a robust and feature-rich accounting solution, they do not want to spend a lot of money. Hence the dilemma. Entry-level solutions are limited by their range of functionality, the number of allowed users, the number of transactions the database can effectively hold or all of the above.

However, the two major entry-level solutions in Canada (QuickBooks and Simply Accounting) have now migrated to more sophisticated database solutions that provide for greater accessibility, a larger number of stored transaction records and increased flexibility – all at a lower cost of ownership.

There is a significant jump in software costs from the entry level to mid-market: additional features and enhanced functionality come at a significant cost in development, support and maintenance. Larger databases require more care and grooming, or they become sluggish and overly complex.

Mid-market solutions tend to provide more “modules”, such as order entry, inventory control, etc. It takes more time to install these additional modules, train users and keep the code up to date, which can result in higher costs.

But, if you need more functionality or multi-user capability and you are processing thousands of transactions a day you have to look upstream, bite the bullet and jump into the middle market.


Adagio by Softrak


Adagio is for organizations that manage $2 million to $100 million in sales/revenue, with significant transaction volumes and at least one person responsible for managing those transactions. This modular accounting system combines a batch interface that is easy to understand and control, with online processing in order entry and inventory.

Adagio is well-suited for companies who are ready to trade up from an entry-level system or who are finding their existing system too complicated and expensive to maintain. However, the ideal Adagio prospect is still any company who uses Accpac Plus for DOS. With Adagio, there is no data conversion and no training: just simple orientation, and all the business processes remain in place.

Adagio includes a complete set of financial and operational modules, with specialized applications for job costing and professional time and billing, as well as industry-specific operational modules provided by an active third-party development community.

As organizations grow, their need for customized reports becomes more important. The modules contain a complete set of management reports, listings and audit trails that may be modified using Crystal Reports for Adagio. Adagio’s SmartFinder has sufficient power to act as a simple report writer for users needing customer or item lists. Adagio GridView lets you manage ad hoc inquiries without accessing the accounting modules themselves.

Adagio’s Financial Reporter, included with Adagio Ledger, has its own built-in spreadsheet with the computational power of Excel. Financial statements can be edited to create the exact financial documents required by management.

Multi-part invoices, credit notes, order confirmations, statements and checks are easy to create using Adagio’s special forms designer. The MICR font is included in Adagio Payables to allow printing on blank cheque stock.

Adagio has many key strengths. These include a powerful spreadsheet-based financial reporter with drag-and-drop simplicity and a simple multi-part form designer for company-specific invoices, statements and other documents. Plus, you can enter data from the keyboard without using a mouse.

www.accountingsoftwareworld.com/reviews/SMB_Adagio.htm


Sage Accpac


Extended Enterprise Suite


Last April, Sage Software launched its new Sage Accpac Extended Enterprise Suite, which consists of a new 5.5 version of Sage Accpac ERP integrated with SageCRM. The Suite combines the benefits of ERP and customer relationship management to support integrated front and back office business processes and a more simplified workflow. This can result in better customer service, as front-line staff can quickly and easily access back office information such as purchase orders, invoices and shipping details. 

The best fit for Sage Accpac is businesses of up to 1,000 employees and up to 100 users of the system with general to advanced accounting needs.

The ERP component still comes in three editions: Sage Accpac 100 ERP, Sage Accpac 200 ERP and Sage Accpac 500 ERP, plus Sage Accpac ERP for Linux (available for all three editions). SageCRM is an easy-to-use, quick-to-deploy customer relationship management solution that includes sales, marketing and customer service automation. Simplified workflow is also supported through tighter integration with Sage Accpac HRMS (human resource management system) and Sage FAS Fixed Assets.

Analytical dashboards are new to Sage Accpac ERP 5.5, providing easily accessible information to help managers analyze, predict and manage business performance. Key performance indicators, such as age of accounts, are instantly available, providing alerts that can be turned into actions through collections, payables and other tasks, resulting in potential cost and cash flow improvements.

Product delivery has also been simplified, as has pricing. The functionality from 10 Sage Accpac Options products is now built in, including additional languages, general ledger security, inquiry features and lot tracking with serialized inventory.

The Sage Accpac Extended Enterprise Suite can be installed on premises and accessed over the web or from local or wide area networks. It is also available hosted online at www.sageaccpaconline.com.

Key strengths of the Sage Accpac Extended Enterprise Suite are its solid distribution and light manufacturing capabilities; tight security (such as encrypted credit card information in selected modules); strong multi-language and multicurrency features; and the ability to print cheques for multiple banks and languages when processing accounts receivable refunds. In addition, it provides strong tax features and can automatically calculate taxes in the source currency, functional currency and tax-reporting currency. An enhanced integrity checker verifies that purchase order committed amounts equal those displayed in contract maintenance.

www.accountingsoftwareworld.com/reviews/MR_ACCPAC.htm


Sage

Business Vision 50 Accounting


Sage BusinessVision 50 Accounting offers growing small businesses a comprehensive suite of business management functions to automate processes throughout their operations, including receivables, payables, inventory, payroll, job costing and point-of-sale, among others. It is an ideal choice for companies that have outgrown the limitations of entry-level bookkeeping software, but don’t yet require a full-fledged ERP solution, such as Sage Accpac ERP.

This is a best fit for small- to medium-sized businesses with 1 to 50 users. Available in four editions – Sage BusinessVision Limited Edition (single user), Sage BusinessVision Small Business Edition (3 users), Sage BusinessVision Standard Edition (1 to 10 users) and Sage BusinessVision Client Server Edition (10 to 100 users) – it provides a horizontal solution well-suited for a variety of industries, including distribution, retail, light manufacturing and service.

Version 7.2 was launched in March and features extensive customer-focused enhancements designed to deliver a better, more intuitive user experience, along with many new performance improvements and features in several modules. New functionality, such as the ability to more easily e-mail purchase orders and update vendor-specific costs, plus improved order-entry processes, can help users get their work done faster and more accurately.

Users can customize Sage BusinessVision, with the flexibility of even more configuration options. For example, the Sage BusinessVision Desktop can be personalized for each user, and security protocols that designate employees’ access can be applied to custom reports. Sage BusinessVision 7.2 provides tighter inventory control features that translate into more accurate inventories and significant cost savings, as user errors can now be easily avoided. Version 7.2 also allows easy access to multiple years of historical business and financial data from one place, and the enhanced general ledger history lookup can access up to 99 years of history in seconds, right from the inquiry screen.

Key strengths include: all major accounting and operations modules are provided right out of the box, including point of sale, purchase order, sales analysis and payroll; debit card processing; direct deposit functionality for Canadian employees in the payroll module; and a data migration tool for Accpac Plus users.


Blue Link Elite

 
Developed in Canada, Blue Link Elite is targeted at small- and medium-sized businesses, and is a best fit for organizations with 3 to 50 users. Industry-specific implementations work particularly well for companies in wholesale and distribution, food and foodservice distribution, health care products and supplies, and apparel distributors.

The user interface resembles the familiar Microsoft Office look and feel, providing users with all the information they need at the click of a mouse (or the touch of a key). As the system is real-time, all information is always completely up to date on all screens and reports.

The accounting modules offer advanced functionality such as flexible financial statements, alternate vendor payments, automated receivables collections and comprehensive bank management, all in a multicurrency environment. The software deals with sales taxes for all jurisdictions.

Operational modules include inventory management and order entry and purchasing, and offer advanced functionality typically found in higher-end ERP systems. Users benefit from an exceptional range of functionality that is unmatched in this market segment.

Key strengths include a collections module with a unique multi-dimensional screen that facilitates all accounts receivable collections in a potentially paper-free environment. Customers using this module have consistently reduced average collection times – by as much as 10 days in some cases. User-defined fields make it easy to customize data-entry screens, and users can customize all documents with Crystal Reports. The recently released version 12 includes added workflow functionality in sales and purchasing, as well as user-driven user interface additions.

In addition to the usual options to print to printer, screen or PDF, the centralized reporting screen provides an export to Excel option that preserves the integrity of the report components. A third-party add-on enables advanced financial reporting in Excel that dramatically enhances the user’s ability to provide meaningful information to management. Finally, the optional graphical executive dashboard with drill-downs provides easy-to-understand key performance indicators.


Microsoft Dynamics GP

 
Microsoft Business Solutions Dynamics GP is a broad-based, integrated solution for financial management, business analytics, e-commerce, supply chain management, manufacturing, project accounting, field service, customer relationship management, retail management and human resource management. 

It is a best fit for businesses with up to 500 users who require a comprehensive general accounting solution. In vertical markets, it works well for construction, consumer-packaged goods distribution, health care and retail management.

Dynamics GP provides rich reporting and analysis capabilities, web-based delivery of applications and information, and the flexibility, security features and control needed to maximize operational efficiency. It also offers a high level of integration with other Microsoft products and technologies, efficient customization capabilities and the ability to extend functionality with industry solutions from a vast network of independent software vendors. Just as important, Dynamics GP is designed for rapid time to benefit and low cost of ownership.

Two editions of pre-selected software functionality are available, along with additional add-on components. When selecting an edition, you license the number of users you need, and you have the flexibility to add additional modules to each edition.

The Business Essentials Edition provides core financial management features, and includes the general ledger, accounts receivable, accounts payable, fixed asset, sales order, purchase order and inventory management modules as well as business intelligence and reporting capabilities.

The Advanced Management Edition includes the functionality of the Business Essentials plus cash management, collections management, advanced business intelligence and reporting, and customer relationship modules.

A key strength is its direct integration with Microsoft Office SharePoint Server 2007, which provides a collaboration platform using business information, reports and other documents. Using remote access through the Business Portal, Dynamics GP provides secure access to employees, partners and customers via an Internet connection. It incorporates automated notifications and approvals using streamlined workflows, and a heavy use of role-based processing maximizes security of sensitive data and tailors what users are authorized to do and see.

www.accountingsoftwareworld.com/reviews/MR_DynamicsGP.htm


Microsoft Dynamics NAV

 
Microsoft Business Solutions Dynamics NAV is a strong accounting solution for mid-market manufacturing and distribution businesses. Designed from the ground up for companies seeking a single solution to increase productivity without disrupting everyday operations, it is highly customizable and simple to use and maintain.

The best fit for Dynamics NAV is a mid-range to enterprise-level company with 1 to 500 users with advanced accounting needs. Industry-specific implementations include chemical and industrial equipment manufacturing, wholesale distribution & specialty resale, construction and public (governmental) administration.

Always up to date, business and financial information is integrated with all of the sales and marketing data, allowing specific views of the information you need to make business decisions rapidly and confidently. Microsoft Financial Management makes it easy to spot business trends and gain insight into business activities.

Dynamic NAV implements roles, providing a dynamic way to establish user rights and privileges without setting up each user independently. Microsoft has identified 53 separate roles to which they have given easily recognizable names, such as Sara the CFO, Inga in purchasing, Kevin the account manager, Susan in sales ordering and so on. The idea is that, over time, these roles will be embedded within the software (whether you are using, for example, Dynamics NAV, Dynamics AX or Dynamics GP) as the next stage in a broader move towards convergence.

Dynamics NAV also provides guided workflow, which makes processing more intuitive and efficient as it guides internal accounting and customer interactions.

A significant benefit of the combined roles-based environment and embedded workflow is that the interface collects all information relating to a process cycle in one place. A particularly useful Infopart takes advantage of document types recorded in the NAV database to display the path of (for example) a sales transaction, from inception (quote) to completion (delivery note), with all stages in between. This means a sales order clerk such as Susan can address customer enquiries and disputed transactions quickly and efficiently by retracing events and dates, including notes of telephone calls, and drilling down into underlying documents where necessary.

www.accountingsoftwareworld.com/reviews/MR_DynamicsNAV.htm


Microsoft Dynamics SL

 
Microsoft Business Solutions Dynamics SL is ideal for mid-size project-focused, service-centered or distribution-driven organizations that need flexible, scalable business management and reporting capabilities at an affordable price.

It is a best fit for a mid-range to enterprise-level company with 1 to 100 users with advanced accounting needs. Financial and process management is the core of Microsoft Dynamics SL (formerly Microsoft Solomon). Industry-specific implementations include construction, distribution and professional services companies.

Microsoft Project Management and Accounting supports unlimited work breakdown structures and budgets, time and expense entry, complex allocations, unlimited billing formats, change order control, contract administration, local and web-based project analysis, employee utilization/realization, proactive alerts and workflow. Executives, project managers, accountants and individual team members can keep projects under control and on track using web-based knowledge management, time and expense entry and analysis tools.

With Dynamics NAV, you can create and utilize web portals to share and collaborate via Microsoft Dynamics SL Business Portals. Using Dynamics SL and Microsoft Project, you can deliver data to the project manager's desktop via a web browser, providing the manager with a single access point to review project plans and track project status. The new "Project Controller" helps improve productivity by suggesting the optimal allocations of people and resources (such as equipment). The Business Portal in Microsoft Dynamics SL delivers applications, information, and processes to employees, customers and partners across your organization. You can send project financial status, task assignments, billings, invoices, timesheets, expense reports and other documents through a web browser, reducing the time required to manage these processes and eliminating paperwork and data re-entry.

As with all members of the Dynamics family, Dynamics SL has a near-seamless interface with Microsoft Office. For example, accountants often need to extract data from the accounting database. Microsoft Office Excel enables you to turn data into information with powerful tools to analyze, communicate and share results.

Key strengths include a new Office 2007-like menu interface and configurable, role-relevant menus and home pages. There is a new business intelligence solution that provides dashboards and analysis reporting. Dynamics SL will work with a number of third-party applications. It is also strongly integrated with Microsoft Project Server for project management and project workflow back into your payables, receivables, payroll and general ledger, as well as reporting, budgeting and analysis via the Dynamics SL FRx interface.

www.accountingsoftwareworld.com/reviews/MR_DynamicsSL.htm


SAP Business One

 
SAP Business One is an integrated solution targeted specifically towards small- and mid-size businesses. It provides fast, simple access to all enterprise information, while supplying the reports and documents needed for decision making in all areas of the company.

This is a best fit for a mid-range company with 1 to 25 users with general accounting needs. Industry-specific implementations include professional services firms, distribution and light manufacturing. It is also an ideal solution for multinational corporations to use in their individual branches or subsidiaries.

This is a fully integrated solution with a single, intuitive look and feel across all functions. The application resides on a single server, integrating seamlessly to your Windows network.

In the SAP Business One environment, you can use your standard database backup procedures and can easily save and transfer the database to another machine, offering immediate access to critical business information. The design includes items that simplify user interaction between the service, collection and marketing departments.

The banking system is especially efficient in supporting actions around bank transactions. You can open your mail, put a check in a pile to be posted and deposit it in the bank later in the day. By using two separate postings – “cleared” and “take away outstanding balance” – you can track exactly what has been done with the check.

SAP Business One is equipped with an easy-to-use interface and serves as the company’s main business application via numerous standard interfaces. The result is a comprehensive and versatile enterprise management tool.

The solution lets you customize and back up data, define currency exchange rates, configure permissions and alerts, and access information from non-SAP software. In addition, it includes 11 modules that extend its capabilities far beyond its primary administrative function and enable it to streamline your entire business process. These modules include financial accounting, sales and distribution, purchasing, business partners, bank transactions, warehouse management, production, controlling, reporting and service management.

Key strengths are that it is an integrated solution targeted specifically toward small and mid-size businesses, it includes a strong Excel-like budgeting and reporting tool and its fully integrated modules work well with Microsoft Office.

www.accountingsoftwareworld.com/reviews/MR_SAPB1.htm


SYSPRO

 
Over the past 30 years, SYSPRO software has continually been enhanced with extensive functionality and leading-edge technology.

SYSPRO is a powerful solution for a mid-size company with 1 to 100 users with advanced network and data storage requirements. Industry-specific implementations include manufacturing, where it is particularly strong for chemical and pharmaceutical industries; large multinational distributors; and health care companies.

SYSPRO focuses on single- and multi-site mid-market manufacturers and distributors, and it specializes in multiple industry verticals. The SYSPRO approach is to give 360-degree, real-time visibility into simple and complex production and distribution processes throughout the supply chain. SYSPRO offers a full suite of products from general accounting to process and discrete manufacturing, with full quality control, campaign management, customer relationship management (CRM), human resources and business analytics.

A key aspect of the SYSPRO interface is the simplicity with which any user, with the appropriate system permissions, can use basic actions like drag-and-drop, to move fields from one position to another, or delete and restore, to make fields visible or invisible. Without any programming knowledge, users can even create custom fields.

SYSPRO is a turnkey solution that is highly scalable in terms of number of transactions, users and business functionality. Using a ‘building block’ approach, the core system forms the platform on which customers can start adding business functionality and technological capabilities as needed. Each business module is tightly integrated with the core platform, ensuring that when modules are implemented, business operations continue to operate with minimal disruption and risk.

The software’s modular nature allows businesses to control costs by choosing only those functions needed to increase operational control and efficiency. More than 45 integrated business modules deliver “best practice” solutions encompassing financial controls, sales, purchasing, inventory control, CRM, material resource planning, forecasting, distribution, inventory optimization, advanced planning & scheduling and business analytics.

Particularly suited for manufacturing and distribution companies, SYSPRO provides strong financials and a fully customizable user interface with secure access to information.

www.accountingsoftwareworld.com/reviews/SME_SYSPRO.htm


Intuit QuickBooks

  
QuickBooks 2008 is the most significant new version of this popular small business financial management software in years. Based on extensive customer feedback, QuickBooks 2008 has been completely redesigned for the Canadian market with a focus on ease of use and helping businesses work more efficiently.

Intuit is moving to a global version of QuickBooks and its 2008 release goes a long way toward meeting that goal. The two major innovations in QuickBooks 2008 are a new home page and the implementation of a new SQL database.

QuickBooks 2008 uses a Client-Server database engine developed by Sybase called iAnywhere. While the migration to the Sybase SQL database will be almost invisible to the user, it will solve the problem of the program slowing down as the volume of transactions increases.

The new home page displays all of the user's most important and critical activities on one screen – saving time spent hunting through menus and lists – and it can be customized to make it easier to see essential information, such as account balances.
QuickBooks 2008 has consolidated the program's cost, customer, banking, supplier and employee "centres" into a single "one-click" home page process map. Each centre page includes a list of customers, vendors and employees in the left-hand pane so users can quickly access records. If you are on the phone, you can click on an item in the list and select all the transactions and documents associated with it, or use filters to narrow the choices. Double-clicking an item in the list will take you to the source document.

Feedback from QuickBooks Advisors indicates that the last thing they want is to spend time correcting clients' bookkeeping entries. QuickBooks is now programmed to remember details of the previous entry for a supplier or customer, so that the next time a bill comes from the same supplier, for example, it will automatically prefill with the correct expense account.

QuickBooks 2008 features a Report Centre that presents reports in a more understandable way. The report templates are stored in subject categories, with hyperlinks to text explaining their purpose and use (for example, an explanation of what a balance sheet means for a non-accountant user). By hovering over the report's icon, you can see a thumbnail preview, and clicking the blue hyperlink will open the actual report.

Intuit Canada has discontinued multicurrency from QuickBooks Pro 2008 and QuickBooks Premier 2008. If you need multicurrency and you use the payroll module, you should upgrade to the 2008 Premier Multicurrency Edition. However, this is just the 2007 QuickBooks Premier Edition with the new tax tables: it contains none of the enhancements in QuickBooks 2008. If you need multicurrency, but don’t use the payroll module, you should stay with your 2007 QuickBooks Pro or the 2007 Premier Edition. However, Intuit Canada has enabled the multicurrency edition to work with Vista and will provide payroll tables and support going forward.

www.accountingsoftwareworld.com/reviews/EL-QuickBooks.htm 
(but note that this site includes information on QuickBooks Enterprise, which is not supported in Canada).


Simply Accounting
by Sage
Sage Software is the leading vendor in the Canadian small- and medium-sized customer segment. The fully bilingual Simply Accounting is known for its easy-to-learn, easy-to-use approach to accounting while providing the most comprehensive features for small businesses – from start-up through to maturity. 

The product line consists of four editions: Simply Accounting Entrepreneur, Simply Accounting by Sage 2008, Simply Accounting by Sage Premium Accounting 2008 and the newly available Simply Accounting Enterprise 2008 by Sage.

Many new features were added with the 2008 release. A new home window design provides improved navigation within the product, along with easier access to information, including balances and reports, using customizable shortcuts that can be placed on the desktop to streamline tasks. The incorporation of the flexible MySQL database delivers more scalability for expanding data while minimizing transaction slowdowns. The reporting improvements include dynamic onscreen sorting, report layout enhancements and print to PDF capability. This is a major release for Sage, as it provides a platform that can be expanded in the future to allow for more users and enhanced functionality.

Simply Accounting Entrepreneur 2008 is an easy-to-use bookkeeping solution for start-up, small- or home-based businesses. This easy-to-learn single-user solution provides basic invoicing and cheque writing capabilities and it integrates closely with Microsoft Excel.

Simply Accounting 2008 is a comprehensive single-user accounting solution for small businesses that supports dual currencies, handles basic inventory, includes budgeting and payroll, handles basic project tracking and retains seven years of history. As with all the Simply Accounting editions, it includes a full-time audit trail that cannot be turned off.

Simply Accounting Premium 2008 builds on the functionality of the entry-level versions and is designed for growing businesses that need a more comprehensive accounting solution. It includes a two-user license and can handle an unlimited number of currencies. Multiple users can simultaneously access, update and analyze data in real time, manage inventory, handle projects, track time and create customized reports. Additional features include sales analysis, advanced inventory, time and billing, job tracking, departmental accounting and much more. It retains up to 100 years of history.

Simply Accounting Enterprise 2008 contains all of the functionality of Premium and more. It comes in either a five- or ten-user version and is targeted at established businesses with heavy transaction volumes. It tracks inventory in multiple locations and includes serialized inventory, role-based security and comprehensive sales analysis and forecasting tools.

The redesign of the home screen in Simply Accounting 2008 provides the user with all the information they need to carry out tasks such as invoicing, bill payment, payroll and reporting, and it will speed up data entry and make it easier for new users to adapt to working with Simply Accounting. A nice touch is the ability to switch back to the current (Classic) screen for users who don’t want to change.


Pricing 
Select Pricing for Eight Core Modules 
Comparing product pricing between vendors is difficult on the best of days. However, as you may guess, when assessing software options, the very first question is, ‘How much does it cost?’

The tables below are intended to quickly – but not necessarily comprehensively – answer that question. I asked the accounting software vendors whose products are covered in this review to price the basic cost for eight core modules (general ledger, accounts receivable, accounts payable, payroll, inventory, order entry, job costing and system manager) for 1, 3, 5, 10, 25 and 100 users. Even with this approach there are comparison problems. For example, some products include a report writer in the general ledger, while others charge extra. Still, these prices offer a reasonable basis for comparison.

Customization and Implementation Costs 
Keep in mind that customization will add to your costs, and typically, there isn’t a ‘one size fits all’ configuration for any of these products, especially those in the middle market. You can obtain more information by visiting the websites of the accounting software vendors.

Many first-time purchasers encounter severe sticker shock when they see the cost of implementing accounting software systems. The reality is that the cost of implementing a mid-market to high-end accounting software system typically ranges from 1:1 to 2:1 compared to the cost of the software. In smaller cities and rural areas, the range is typically 1:1, while in large metropolitan areas, you should expect to pay closer to 2:1.

This is just a rule of thumb and the difference in these implementation costs mostly reflects higher rent and labour costs. Thanks to economies of scale, this ratio slides downward as the number of user seats grows higher. Additional users can typically be accommodated for little extra cost, and this savings is usually at least partially passed along to the customer.

Entry Level – Companies with revenues up to $5 million

Product Single user 2 users 3 users 5 users
QuickBooks Easy Start $99.00 N/A N/A N/A
QuickBooks Pro $199.00 N/A $419.99 $699.99
QuickBooks Premier $499.99 N/A $899.99 $1,499.99
Simply Accounting Entrepreneur $29.99 N/A N/A N/A
Simply Accounting Basic $149.99 N/A N/A N/A
Simply Accounting Premium N/A $249.99 N/A N/A
Simply Accounting Enterprise N/A N/A N/A $1,249.99

Middle Market (Low) – Companies with revenues up to $100 million
Product Single user 2 users 3 users 5 users
Adagio by Softrak $9,375 $10,075 $10,775 $12,875
Blue Link N/A $10,500 $12,000 $16,500
Dynamics GP $3,025 $15,125 $30,250 $68,125
Sage BusinessVision 50 $995 $1,595 $8,995 $15,975
Sage Accpac 100 ERP $7,155 $10,335 N/A N/A

Middle Market (High) – Companies with revenues up to $500 million
Product Single user 5 users 10 users 25 users 100 users
Sage Accpac 200 ERP $14,850 $21,450 $29,700 N/A N/A
Sage Accpac 500 ERP $19,350 $27,950 $38,700 $68,262 $189,200
Dynamics GP $3,025 $15,125 $30,250 $68,125 $196,500
Dynamics NAV $3,025 $15,125 $30,250 $68,125 $196,500
Dynamics SL $3,025 $15,125 $30,250 $68,125 $196,500
SAP Business One $3,750 $18,750 $30,000 $75,000 N/A
SYSPRO $7,000 $15,500 $30,000 $64,000 $176,500

Summary 
In this article, I’ve tried to summarize the most popular Canadian accounting software products used by small- and mid-sized businesses to help you understand their market segments and key product features.

This article is a starting point only, and you may want to work with an independent consultant who can help you in the selection process. If you have additional questions, please do not hesitate to contact me at alan@k2e.ca or visit my website at www.k2e.ca. Understand that I cannot recommend accounting software solutions via e-mail.

Back To Top


 



 

Career Centre 

Protecting The Public 

Topics 

design & integration:
Certified General Accountants Association of British Columbia.
300 – 1867 West Broadway, Vancouver, BC V6J 5L4
T: 604.732.1211 TF 1 800.565.1211 F: 604.732.1252